Rotating Equipment : Receiving Inspection

One of the jobs for Rotating Engineer to do on site would be expediting on equipment arrival. Making a simple worksheet consisting of the equipment list following with the Estimated Time Arrival (ETA) and Actual Time Arrival (ATA) would help if there are hundreds of equipment to control.

Upon the arrival of your equipment, the next thing to do is Receiving Inspection which would be included in your site Inspection and Test Plan (ITP) and you would have to make the Application For Inspection (AFI) for this activity. This Receiving Inspection AFI is needed for your EPC management to do the billing for the procurement progress.

Prerequisite Documents

To do the inspection, there are several documents you need to collect and add to the AFI as attachments. The minimum documents list are :

1.     Packing list

2.     General Arrangement/Outline drawing

3.     Equipment datasheet

4.     Technical Bid Evaluation (TBE)

5.     Sub equipment list

6.     Sub vendor list

7.     Factory inspection report (Factory Acceptance Test, and other as per your ITP)

8.     Receiving Inspection Checklist (refer to API RP 686 for the minimum list)

Nitrogen Purged Equipment

CAUTION

Be aware of the marking on the packing, sometimes it is not recommended to just open the box, first you must check to the vendor’s manual or special marking on the box. For some sensitive rotating equipment, the packing is airtight and filled with nitrogen to avoid corrosion. 

So what can we do? What we can do is check when do we plan to install this equipment on site, the receiving inspection is recommended to be done on 1 week prior to installation/erection.

It is very common for some EPC to do this mistake, when they are trying to increase the procurement progress, they would do the receiving inspection months before the installation schedule and they let the equipment rot in the warehouse. Of course we don’t want that to happen to our equipment. So, we will wait for the right time.

     Checking

After all the paperwork completed, you will be going to the laydown/warehouse where the equipment is stored. Firstly check the box/ shipping protection for any damage or contamination, if there is no significant damage, then you can give a little check sign on your checklist. 

The next step is quite straight forward, you read the checklist, see the actual condition, and then check it. Iterate this step until the end of the checklist. Simple enough. 

If there is any abnormalities or noncompliance on the quantity or spec of the equipment, you should contact the vendor immediately for clarification. If there is any damage found during the transportation, then you will need to ask the forwarder to explain it. 

Receiving Inspection is mainly about vendor document check, quantity check and visual check. As long as those three are good, then you can finish it right there. And move on to the next step.

After Checking
As soon as the inspection is finish, dont forget to give attention regarding the preservation of the equipment during the storage period. The detail of the preservation will be discussed further on the next posting.